This privacy notice explains what personal information the Bermuda Diabetes Association (“BDA”) collects, how it is used and the purpose for which it is used. The notice covers every individual’s right to review information pertaining to them and/or to request it be corrected or destroyed. BDA only collects personal information which is adequate, relevant, and not excessive for the purpose collected and is kept no longer than necessary for such purpose. BDA endeavours to ensure that personal information is accurate and kept up to date.
Data Security BDA is committed to ensuring the security of your personal information. To prevent unauthorized access or disclosure, wehave put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information used. However, please be aware that no record system can be guaranteed to be completely secure.
The information we use and why:
We use the following information to
provide health services and medications, including delivery:
о Full name
о Address, email address(es) and phone number(s)
о Date of birth
о Gender
о Biometric information, e.g., blood pressure, glucose level, HbA1C, etc.
о Prescriptions and medical history
о Health information (including diabetes diagnosis, dietaryrequirements, allergies, medical referrals, and health conditions)
о Health insurance information
о Emergency contact information
о Record of consent, where applicable
о Identification documents, income and other financial information –only in instances which involve a request for financial assistance
We use the following information for
service updates, diabetes and health awareness, marketing or communication purposes:
о Name
о Address, email address(es) and phone number(s)
о Gender
о Limited health information pertinent to tailoring communications tomeet your interests and needs (e.g., diabetes diagnosis, family history ofchronic disease, and type of health insurance coverage)
о Records of consent, where applicable
о Marketing/subscription preferences
о Recorded images, such as photos or videos
о Membership and donation records
We use the following information for
researchor advocacy purposes:
о Full name
о Address, email address(es) and phone number(s)
о Date of birth
о Gender
о Biometric information, e.g., blood pressure, glucose level, HbA1C,etc.
о Health information (including diabetes diagnosis, dietaryrequirements, allergies, medical referrals, and health conditions)
о Family health information
о Racial or ethnic origin
о Health insurance information
о Records of consent, where applicable
о Recorded images, such as photos or videos
We use the following information for
recruitment, employment, and the participation of volunteers:
о Full name
о Address, email address(es) and phone number(s)
о Date of birth
о Gender
о Police check
о Copies of passports or other photo ID
о Employment history (i.e. job application, employment references)
о Education and credentials
о Performance
о Leave
Third-parties IT providersBDA processes data, such as client records, internally by using trusted third-party software which complies with BDA’s privacy and confidentiality standards.
We share information through the use of third-party IT providers as follows:о To respond to, provide, or communicate with your other healthcare providers, only with your consent.
о Upon request, to transfer prescriptions to or from pharmacies.
WebsiteThe BDA website only collects personalinformation if you voluntarily provide it. Should you choose to sign up for events, volunteer opportunities, make a donation, apply for membership, orother activities, the information you submit will be used for that specific purpose.
Cookies, Tracking and AnalyticsOur website may use cookies and similar tracking technologies to enhance your user experience. Cookies are small text files stored on your device by your web browser. You can configure your browser to reject cookies or notify you when cookies are being used. Please note that disabling cookies may affect the functionality of your experience when using BDA’s website.
Third-Party LinksOur website may contain links tothird-party websites. We are not responsible for the privacy practices or thecontent of these external sites. We encourage you to read the privacy notices of any third-party websites you visit.
Your data protection rights:
Your right of access - You have the right to ask BDA for copies of your personal data.
Your right to rectification - You have the right to ask BDA to amend personal data you think isinaccurate or incomplete.
Your right to deletion - You have the right to ask BDA to delete your personal data.
Your right to withdraw consent – When you have provided your consent to collect, use or share yourpersonal information, you have the right to withdraw your consent at any time.
Your right to data portability - You have the right to ask BDA to transfer the personal data youprovided to another organization, or to you.
Personal Information Requests and QueriesIf you have any concerns about the use of your personal data, you can contact the BDA’s Privacy Officer, Sharon Evans, by mail or email.
Post:P.O. Box DV 506,
Devonshire,
DV BX Bermuda Attention: Privacy Officer
Email: privacy@diabetes.bm
Subject: Privacy Inquiry
If you are unsatisfied with how the BDA has responded, you may contact the Office of the Privacy Commissioner at:
Maxwell Roberts Building, 4th Floor 1 Church Street Hamilton, HM11 Bermuda
Phone Number: 1441 543 7748
Website: https://www.privacy.bm/
Changes to This Privacy Notice
We may update this Privacy Notice from time totime. Any changes will be posted on the website and available in hard copy atthe Centre. We encourage you to review this Privacy Notice periodically to stayinformed about how we are protecting your information.
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